West Midlands Volleyball Association

West Midlands Volleyball Association

News Report

GDPR - is your club ready? Support for Clubs from Volleyball England

06/04/18

New data protection regulations come into force in May and will affect any organisations which collect personal data - including sports clubs.

GDPR - is your club ready?

New data protection regulations come into force in May and will affect any organisations which collect personal data - including sports clubs. 

General Data Protection Regulations (GDPR) sets out the required protocol when handing data and comes into force on May 25, 2018. 

Any sports teams - no matter how big or small - needs to ensure they are compliant with the new regulations if they handle personal data. The new rules outline three key stages of how data should be processed including how it is collected, stored and used. 

At the core of the new regulations is consent. Clubs need to make sure they clearly explain what personal data they are collecting and how they will use it - and gain individuals permission to do so. 

In the modern, digital world in which we now live, our personal data is very important to us all. The Government have adopted the European Union's GDPR regulation to give individuals more control over their personal details. 

Volleyball England wants to help clubs ensure they're handling personal data in the correct way. Check out our feature which looks at the essential things clubs must do to ensure they are GDPR compliant.

GDPR - Support for Clubs

The General Data Protection Regulation (GDPR) comes into force next month.

The rules, which set out new standards of how personal data is handled, come into effect on May 25, 2018 and apply to all organisations – including sports clubs.

To help your volleyball club comply with GDPR, last month we gave you ‘ten tips to GDPR: Getting Data Protection Right!’ Now to help ensure your club is ready for the implementation of the regulation in May, a GDPR Guidance section of the Volleyball England website has been created to help clubs understand the rules.

The section includes advice and resources, including templates, your club can incorporate into its way of operating to ensuring it is GDPR compliant. The GDPR Guidance section is a living document – meaning it will be updated and expanded – but currently includes:

GDPR Guidance – an overview of the section and links to Volleyball England’s GPDR policies

What is GDPR? – an explanation of the law and how it applies

GDPR – complying with the rules – the essential things your clubs need to do

GDPR – Useful resources – links to a GDPR Toolkit and template documents your club can use

The new laws aim to protect individuals’ personal data and how it is used. Personal data is classed as anything which can be used to identify a person, such as a name, email, phone number.

Organisations must be clear on why they are collecting people’s data and how they intend to use it. At the heart of the rules is consent – organisations need to get individuals’ permission to use their data.

For more information about GDPR and its impact on organisations, the website of the Information Commissioner’s Office – the UK’s independent authority set up to uphold information rights in the public interest – is an excellent resource.

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